Handbook / The money
Where QuickBooks takes over
Job costing lives here in full. The general ledger never does. The join is three exports.
The app owns everything up to the point money is recognised - orders, receiving, vendor bills matched line by line, expenses, labour, and the job cost that falls out of them. Then it hands over three exports, each carrying an account mapping so it lands in the right QuickBooks account without anybody re-keying it:
| Export | What is in it |
|---|---|
| Payables | Approved vendor bills and reimbursable expenses, by vendor and account |
| Receivables | Invoices and their balances, by client |
| Job cost | Every cost by job and cost code - labour, material, subcontract, expense |
Vendor bills, matched line by line
A vendor bill lands against its purchase order and is matched line by line - the verification their office used to do on paper. A bill that exceeds its order is recorded and flagged rather than refused, because the price of steel does not ask permission, but it never passes silently.
Warehouse stock
Not every order belongs to a job. A warehouse order buys stock for the yard - membrane, fasteners, the things bought by the pallet - and carries its own location instead of a project, so buying ahead does not distort any job's cost.
Access: The exports sit on the expenses page for anyone with billing or reporting access.