Handbook / The money
The money over time
Totals say how you are doing. They do not say when you stopped making the margin you sold the job at.
The Money tab on a project reads three ways, because a monthly review asks three different questions.
One: the curve
Contract, cost, billing and collection drawn over the life of the job, with the cash position at every point. A job can be earning its margin and still be funded out of the company's own pocket, and that gap is only visible over time.
Two: period by period
The table behind the curve. Each row is where the job stood at the end of that month: spent, billed, collected, contract to date, cash, and the margin against the revised contract.
Three: code by code
The reconciliation. What each cost code was sold for, what it was priced to cost, what was budgeted, what has been ordered, and what has actually been spent - side by side, with the codes running over flagged. This is where "the job is behind" turns into "the job is behind on drywall and rough carpentry".
Underneath: the ledger
Every cost entry, dated, with the document it came from, filterable by source. A total nobody can take apart is a total nobody can defend, so the total here can always be taken apart.
Every dollar is counted exactly once. Labour is hours at the rate in force. Vendor cost is the invoice. Material cost is only what was bought without an order behind it - because material bought on a purchase order is paid for through that order, and counting it again where the crew noted using it is the commonest way job costing quietly lies.
The Harlow job: $124,367 revised contract, $28,103 spent across forty-six ledger entries, $24,050 still committed on open orders, and 58% projected margin at completion. Before the ledger existed the same job read $29,892 - $1,789 of lumber counted twice, once on the vendor's invoice and again where the crew logged using it.
Open the moneyAccess: Financial or budget access to read; nobody can edit these - they are derived.